There are two methods for adding a volunteer to your school list. 


First, if the volunteer signs-up online, using our registration module and is approved by your H/R or volunteer services department, and has selected your school during the sign-up process, they will appear on your list. 


Second, you can add a volunteer to your list from your volunteer list page using the ADD VOLUNTEER button. This option is typically selected if a volunteer has already registered at another school and you simply want to include them on your list also.


(Note: EZVolunteer allows your volunteers to select, or be assigned to any number of schools where they want to volunteer their time and they will appear on the list for each of those schools.)

When a volunteer registers on their own they will typically be screened before appearing on your list. Depending on the screening process in place at your district they may have a GREEN background to indicate they are approved; a BEIGE background to indicate their record is pending additional follow-up;  a YELLOW background to indicate that something on their background check is being reviewed; or a WHITE or LT_GREY background to indicate they have not had any background check yet. Your district may choose to display volunteers who are not approved and those will appear with a RED background on their record.


When you add a volunteer from the administration console they are not screened, so if you are adding a new volunteer then you need to notify and/or get approval to create a new record so your H/R or volunteer services department can run the background check on the new volunteer.


To add a volunteer to your list follow these steps after signing into the administration console of EZVolunteer -


1. Go to the Volunteers module to display your school's volunteer list

2. Click the ADD Volunteer button

3. Type the First Name and Last Name of the new volunteer

4. Press the CHECK DATABASE button to search the database for your volunteer's name

5. Use the drop down list to see if your volunteer is already in the database and use the SELECT USER button if you find their record

6. Complete any missing information on their record and press the SAVE button at the bottom.