All new volunteers register on your school district’s EZVolunteer website. This site has been configured with your district’s logo and settings.


Step 1 for volunteers it to create an account, with a username and password they can use to sign back in later to manage their account. Their Username can be their email address, but is not required to be. Their password must be at least 8 characters long.


 


Step 2 involves typing in their contact details, including name, address, phone and email. Volunteers do not have to provide an email address, but without one they will not receive system notices or email blasts you send to recruit or notify volunteers.


 


Step 3 requires the volunteer to choose their affiliations, other than as a volunteer, that defines their relationship to the school district. Examples might include Parent, Staff or Student. If selecting Student or Community Partner the volunteer can specify which partner by typing the name in the available text field. If they choose Student they can choose the school (your district high schools or local colleges and universities) the attend.


 


Step 4 is where the volunteer can choose the school or schools where they want to volunteer. When signing up the first time a volunteer will have to choose their ‘registered’, which is where they will spend most of their time. By default, this is usually the district office, but the volunteer can select any other school in the district.


If they have more than one student attending school or want to volunteer at multiple schools they can choose additional schools as ‘preferred’ schools. The volunteer’s record will appear on the list at their registered school and preferred schools, and any edits made to their record, like updating their email address, will be visible by all school coordinators working with the volunteer.


In addition to schools volunteers choose the type of activities they want to work, and they can provide additional details about specific skills or school activities in which they are interested.


 


Step 5 is the final step and requires the volunteer to provide the information need to run a background check. They also must agree to the district policies that pertain to volunteers and provide any additional disclosures your district volunteer administrator provided.

  

When finished registering a volunteer will receive a confirmation email about their account (assuming they included an email address). If your district uses our RealTimeScreening service we will run a database search through a national criminal history database with our partner BackgroundChecks.com. From the results of that search they will either be approved or require additional review of those results by your district administrator or H/R. If your district uses an alternate batch screening, it may take 3-7 days for the review process to be completed.


Volunteers who are being reviewed WILL NOT appear on your school volunteer list until the review is complete and they have been approved. If a new volunteer comes to your school and you do not see them on your list, ask if they got a confirmation email after registering and whether it said they were approved or being reviewed.