At the beginning of the school year there are lots of volunteer changes. There are two main reasons for this. First, when volunteers sign-up they must choose a 'registered' school, which is where they do most of their volunteering. In some cases volunteers will not make a selection and when that happens they are assigned to the 'central office' or 'admin building' by default. Second, many of these changes are because a parent with a student at one school is now moving to volunteer at a new school where their child is enrolled.
Depending on which of these cases you're dealing with there are different ways to address re-assigning your volunteers.
Moving Volunteers Assigned To The Central / Admin Building
If you are a district volunteer administrator and a volunteer that is displayed on the central office list is not, but should appear on a school volunteer list, follow these steps -
1. Search by last name (type in the LName column) for the volunteer on the central office list
2. Click on their last name to edit their record
3. In the summary information at the top, change their registered school from the central office to the school where they are volunteering.
4. If you want to remove them from the central office list scroll down to the Preferred Schools section and click 'Select Other Schools'
5. Remove the central office from the volunteer's record
6. Go back to the top of the page and click the SAVE button
This will cause the volunteer to appear on the volunteer list of school you selected as their registered school and disappear from your volunteer list. If you only change the registered school they will appear on the school list, but will also remain on the central office list.
Adding a Volunteer To Your School List
If you are a school volunteer coordinator and want to add a volunteer to your list who is already registered but not appearing on your list, follow these steps -
1. From your volunteer list click the Add Volunteer button
2. Type the Last Name of the volunteer in the Last Name field
3. Push the Check Database button
4. From the dropdown list of names choose the volunteer with the correct DOB
5. Push the Select User button. This will pull up the volunteer's record for you to edit.
6. In the Summary section at the top change you will see the registered school for the volunteer. The registered school can only be changed by a district administrator.
7. To add the volunteer to your list scroll down to the Preferred Schools section and push the Select Other Schools button.
8. Add your school to the volunteer's record
9. Save your changes and scroll to the top of the page and push Save
