Visitors can sign-in to your campus via the EZVolunteer Kiosk (EZVKiosk) or they can be signed-in by the front office clerk from the Visitor Module. You can choose to take a photo of the visitor using an attached webcam and after they sign-in you can print a temporary name tag. Whether signed in via the EZVKiosk or the Visitor Module the visitor will be displayed in the Visitor Module the next time you view the list of visitors at a school.
To access the Visitor Module of EZVolunteer -
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Sign-in to your account
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Click Admin, in the upper-right corner of the page to get to the administration console
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Choose Visitors from the left menu
If you do not see the Visitor Module on the left menu, please contact your district administrator or our customer service team (support@relatrix.com) for assistance.
By default the visitor module will display all visitors for ‘This Week’ and will sort them in reverse chronological order (newest visitor at the top).
You can shorten the date range to ‘Today’ or lengthen the date range to ‘This Month’ or ‘This School Year’ to display more or less visitor records. Those records displayed include both visitors who signed themselves in via the EZVKiosk and those who were signed in from the Visitor Module using the Add Visitor button. If a visitor has been signed-in to your school before you can look them up on your list and sign them in again without having to complete a new sign-in form.
The primary workflow associated with the Visitor Module is to Sign In visitors when they enter the school, so there’s a record of them being on-campus; Screen Visitors as part of the sign-in process to ensure they are not on the national Sex Offender Registry (SOR); and Sign out visitors when they leave campus.
In addition, you can add comments about visitors to your school; send alerts from the Visitor Module if there is a security concern at your front desk; re-submit a visitor for screening if the system was unable to complete the SOR check from the information provided; and report on the visit history at your school or district-wide
NOTE: Visitors in the database have a record that is used to track their visit to any school in the district. This means when they sign-in at a school the front office staff can see the last school and date when they visited a district campus. It also means the front office staff can see any comments placed on the visitor’s record by staff at other campuses.