There are three methods to sign-in visitors within the EZVolunteer Visitor Module. These include -


  1. Visitor Self Sign-in:  This method allows the visitor to complete a short online form that requires them to input their name, date-of-birth, phone number and select a purpose for their visit. Visitors can also take a photo (if photo capture is enabled) that is stored with their record and printed on the nametag they use to sign out.


NOTE: As a best practice, if you are using Real-time Screening of your visitors you should instruct them to have Front Office staff sign them in the first time so their ID can be verified against the information on their record.


  1. Front Office Sign-in: This method uses the ADD VISITOR button and involves the front office staff taking the Photo ID of the visitor and inputting their First/Last Name and Date-Of-Birth into the system, along with the purpose of the visit. They can also capture a current photo of the visitor to print on their nametag.


NOTE: If the ADD VISITOR button is used and EZVolunteer finds the visitor in the database, the system will pull-up that record and the front office staff can sign-in the existing visitor. This record will show the last school and date when the visitor signed in.


  1. Front Office Re Sign-in: If a visitor has been into the school before the front office staff can search-by-name in the visitor module and use the Sign-In icon to sign-in the visitor without entering their information again.


NOTE: When signing in a visitor a second or subsequent time at your school the front office staff can (re)take a photo of the visitor using the UPDATE button and/or change the purpose of the visit to reflect that day’s visit.