Most school districts include, and we recommend as a best practice, a clause stating that if it is determined the information provided by the volunteer during registration is not accurate the volunteer may be disallowed to volunteer. But the question remains of how do you know and how can your track whether the information input during the online registration is accurate.
The most direct method to verify volunteers with their record is to have campus staff do an ID check against any newly registered volunteer. As a best practice this should be part of how new volunteers are verified prior to being provided their name badge.
After a new volunteer registers and has been background checked, they generally will get a name badge printed and distributed when they visit the school(s) where they wish to volunteer. At the initial visit front office staff should request to view the photo ID. The First and Last names and Date Of Birth on the photo ID should match the data on the volunteer’s record, which can be verified from the volunteer list.
Once verified the front office staff can open the volunteer’s record by clicking their last name and going to the section for ID Verification close to the bottom of the profile where they can check the box that they have verified the volunteer’s ID and the date on which the verification was performed.