Attached is a DOCX Word document with useful instructions on handling volunteer rollover background checks.


The purpose of the document is to help clean-up your database by encouraging existing volunteers to 'opt-out' if they will no longer be volunteering in your district, after which you can re-screen remaining active volunteers.


The process we propose can be implemented on a monthly, quarterly, semester or yearly basis. You have within your EZVolunteer system all the tools needed to notify your database of volunteers and then re-check active volunteers, based on their registration date. When re-checking can also exclude volunteers who are STAFF members, Under-18, or who have had a recent background check.


The document includes a template email you can use to notify your volunteers. You will want to make adjustments for your specific site configuration or district policies. After you review the whole document if you have questions about the rollover background check process or any of the instructions, please contact us at support@relatrix.com.