New Visitors

This sign-in method operates almost exactly the same as the Visitor Self Sign-in method, except a front office staff member would be pushing the buttons. To operate visitor management with this method the front office staff would ask visitors (at least first-time visitors) to present their photo ID. They would then follow these steps -


  1. From the Visitor Module click the ADD VISITOR button

  2. Input the Name and Date-Of-Birth of the visitor

  3. Input the Phone number and select the stated Purpose of the visit

  4. If the Photo capture feature is enabled ask the visitor to stand in-front of the webcam and capture a photo

  5. Click the NEXT button, after capturing a photo to print the visitor name tag.

Existing Visitors

If front office staff are signing in all visitors (not just first-time visitors) they can use the visitor module to search for the visitor’s last name and then use the Sign-in (Door with IN-Arrow) icon to sign the visitor on-the-day. To use this method, follow these steps -


  1. From the Visitor Module use the dropdown date-range filter (defaults to This Week) to display visitors for This Year. This will display the entire list of all previous visitors during the school year.

  2. If you do not see the name of the visitor on your list, type their Last Name in the Last Name column of the table. This will search for all visitors with that last name.

  3. On the visitor’s record click the Sign-in (Door with IN-Arrow) icon. This will pull up their record.

  4. If you don’t have a photo on file and want to capture one, click the UPDATE button and then ask the visitor to stand in-front of your webcam.

  5. If you don’t want a photo, or after completing the photo capture, choose the purpose of the visit and click NEXT

This will print the name tag for the visitor with the date/time they signed in, along with the purpose of their visit and a barcode, which can be used to scan out the visitor when they depart.